Requesting documents from Latvia

A birth, marriage or death certificate can be requested online from any location via the Latvian State Portal: https://latvija.lv/en or Civil Registry Department of the Ministry of Justice: dzimts.dep@tm.gov.lv, https://www.tm.gov.lv/en/contacts. 

To request a birth, marriage or death certificate from the Embassy of Latvia, the following documents should be submitted by mail:

1. Completed and signed:

A birth certificate cannot be issued if the person has passed away. In this case a statement on the registration of the civil status act can be issued.

A marriage certificate cannot be issued if the marriage is dissolved or the spouse had passed away. In this case a statement on the registration of the civil status act can be issued.

2. The copy of a personal identity document (signed and with a written statement: “Kopija pareiza”);
3. Power of attorney, if a person requests a birth or marriage certificate of a relative who is alive;
4. Documents proving kinship or the purpose of the request, if a certificate is requested regarding another person;
5. A copy of death certificate when requesting a statement on the registration of birth of a person who has passed away. 

The fee for a birth certificate, marriage certificate for yourself or death certificate for a deceased relative is 7 EUR.

The fee for a statement on the registration of the civil status act is 50 EUR.

Requesting documents by mail, additional consular fee in the amount of 35 EUR is applied. A pre-paid envelope with a return address may also be attached together with the request.

After receiving the mailed documents, the payment link will be sent to your indicated e-mail. The consular service will be provided after the payment is received.

The payment is non refundable if the requested document cannot be issued because the data cannot be found in the registries.

The processing time of the request is approximately 2 weeks.  

You can request the family documents (birth, marriage, death certificates, etc.) from the Embassy of Latvia only for the last 100 years. If you are interested in older family documents, you should contact the National State Archives.

National State Archives contact information: 

Telephone: +371 67226532

e-mail: LNA@arhivi.gov.lv

webpage: https://www.arhivi.gov.lv/

* The legal basis for the processing of personal data (given name, surname, personal identity number and other personal data indicated in the application) is Article 6(1)(c) of the General Data Protection Regulation. The legal obligation of diplomatic and consular missions of Latvia abroad is to process personal data in accordance with Cabinet Regulation No. 761 of 03.09.2013 “Regulations Regarding Registers of Civil Status Documents”.

To request a document from the Register of Natural Persons of the Republic of Latvia, please submit the following documents:

1. Completed and signed application addressed to the Embassy of Latvia

2. The copy a personal identity document (signed and with the written statement: “Kopija pareiza”);
3. Fee in the amount of 55 EUR.
4. If you are requesting this document by post you must pay a consular fee in the amount of 35 EUR for returning the document via FedEx or you may send a pre-paid envelope with your return address. After receiving the mailed documents, the payment link will be sent to your indicated e-mail.

The consular service will be provided after the payment is received. The processing time of the request is 5 working days.

* The legal basis for the processing of personal data (given name, surname, personal identity number and other personal data indicated in the form) is Article 6(1)(c) of the General Data Protection Regulation. The legal obligation of diplomatic and consular missions of Latvia abroad is to process personal data in accordance with Cabinet Regulation No. 563 of 17 August 2021 “Procedures for issuing information included in the Register of Natural Persons”.  

To request a Police Clearance Certificate in English language from the Embassy of Latvia, please submit the following documents:

1.         

2.         The copy a personal identity document (signed and with the written statement: “Kopija pareiza”);

3.         State fee payment – a copy of the proof of payment of the state fee to the State Treasury.

 Valsts nodeva ir 16.80 EUR, ja izziņa tiek izsniegta 5 darba dienu laikā, vai 33.60 EUR, ja izziņa tiek izsniegta 2 darba dienu laikā. 

State fee:  

• the certificate is issued within 5 working days - 16.80 EUR,
• the certificate is issued within 2 working days - 33.60 EUR.

Payment should be settled in credit institution prior to submission of documents: 

Beneficiary:  MI Information Centre, Registration Certificate No.: 90000289913

Beneficiary institution (Bank): the State Treasury

Code: TRELLV22;

Sub-account: LV96TREL2140088026000

Address: Smilsu street 1, Riga, Latvia

4. Consular fee 50.00 EUR. If you are requesting this document by post you must pay a consular fee in the amount of 35 EUR for returning the document via Federal Express or along with the application form you may send a pre-paid envelope.

After receiving the mailed documents, the payment link will be sent to your indicated e-mail. The consular service will be provided after the payment is received.

* The legal basis for the processing of personal data (given name, surname, personal identity number and other personal data indicated in the form) is Article 6(1)(c) of the General Data Protection Regulation. The legal obligation of diplomatic and consular missions of Latvia abroad is to process personal data in accordance with Cabinet Regulation No. 563 of 23.09.2014 "Regulations Regarding the Provision and Receipt of Information from the Punishment Register, the Amount of the State Fee and the Requirements for drawing up a statement".

More detailed information about requesting documents from public institutions in Latvia can be found here.